Privacy Notice

Michael Sparks Associates LLP is committed to protecting and maintaining your privacy. We comply with the General Data Protection Regulations 2018.

We do not use any tracking cookies through our website.

This privacy notice sets out the way we may collect, store and use any personal information provided to us by You.

WHAT INFORMATION DO WE HOLD?

We may collect, process and store personal information about you which will include:

your name and email address when you contact us for information
your name, the name of your organisation, address, email address, telephone number and information related to our business relationship with you

Most of the information described above comes directly from you but we do obtain some from third parties, for example, personal information may be passed to us by customers who, as your employer, may have designated you as their contact person.

HOW AND WHY WE USE YOUR PERSONAL INFORMATION

We will use your information for the purpose of legitimate interests in relation to the services that we provide. For example, we will use your information to contact you to discuss our services (and any changes to them); to respond to any questions or concerns you have raised; to deal with administrative matters such as contacting you for business purposes; and (where applicable) to prevent fraud.

We may also provide marketing information to you in relation to our services where you have given your consent, or we are otherwise legally entitled to do so and it is in our legitimate interests to provide such information to you. If you do not wish to be contacted in this way, you can tell us by contacting us using the details set out at the end of this Privacy Notice.

We may also use your information in order to comply with any legal obligation that we have, in connection with any legal proceedings, or in order to establish, exercise or defend our legal rights.

Where we have relied on our legitimate interests to process your personal data, you may contact us to obtain more information, including in relation to our assessment of the impact on you.

WHO DO WE SHARE YOUR INFORMATION WITH?

Your information would be available internally amongst our staff for use in carrying out their duties in line with the purposes set out above. We may need to share your personal information with others from time to time, including:

our professional advisers, such as our accounting and legal advisers where they require information in order to provide advice to us
if another entity acquires us or our assets, your information may be disclosed to that entity as part of the due diligence process and, if the acquisition goes ahead, your information will be transferred to that entity
our service providers who provide and support our management and data storage systems

We will also disclose your personal information if we are required to do so by law or to a law enforcement agency.

HOW WE SAFEGUARD YOUR PERSONAL DATA

MSA are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorised access. We do this by having in place a range of appropriate technical and organisational measures. These include measures to deal with any suspected data breach.

If you suspect any misuse or loss of or unauthorised access to your personal information please let us know immediately. Details of how to contact us can be found at the end of this Privacy Notice.

HOW LONG WILL WE KEEP YOUR INFORMATION?

We only keep your information for as long as is reasonably necessary for the purposes set out in this Privacy Notice and to fulfil our legal obligations.

We will securely erase your information in advance of these deadlines if we decide that we no longer need it.

HOW YOU CAN ACCESS, AMEND OR TAKE BACK THE PERSONAL DATA YOU HAVE GIVEN US

Even if we already hold your personal data, you still have various rights in relation to it. Please contact us using the details at the end of this Privacy Notice if you would like to access, amend or take back any personal data we hold. We will seek to deal with your request without undue delay and in any event in accordance with the requirements of any applicable laws. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

You have the following rights regarding your information:

Under certain circumstances, by law you have the right to:-

Request access to your Data (commonly known as a “data subject access request”). This enables you to receive information about the Data we hold about you
Request correction of the Data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected
Request erasure of your Data. This enables you to ask us to delete or remove Data where there is no good reason for us continuing to Process it. You also have the right to ask us to delete or remove your Data where you have exercised your right to object to processing (in certain circumstances)
Object to processing of your Data where we are relying on a legitimate interest for processing (or a legitimate interest of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your Data for direct marketing purposes
Request the restriction of processing of your Data. This enables you to ask us to suspend the processing of Data about you, for example if you want us to establish its accuracy or the reason for processing it
Request the transfer of your Data to another party

If you want to review, verify, correct or request erasure of your Data, object to its Processing, or request that we transfer a copy of your Data to another party, please contact us in writing us using the details at the end of this Privacy Notice.

Further details relating to Data Subject rights are set out in our Data Protection Policy.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

CONTACT

For the purpose of applicable data protection legislation, including the General Data Protection Regulation, the company responsible for your personal data is:

Michael Sparks Associates LLP

Registered Address: 11 Plato Place, St Dionis Road, London, SW6 4TU

Company Registration Number: OC407290

Telephone: 020 7736 6162

Email: info@msa-architects.co.uk

The Local Supervisory Authority is:

The Information Commissioner’s Office

Telephone: 0303 123 1113

Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF